In recent years, QR code technology has modernized the way events handle ticketing, replacing traditional paper tickets with digital alternatives. With QR code tickets, attendees can access events instantly by simply scanning a code on their mobile devices, while organizers can track and manage attendance in real time.
With PassKit, creating custom QR codes is simple and can be tailored to fit your event’s specific needs, including integration with your event registration process. PassKit’s tools allow you to automatically generate QR codes and distribute them in just a few simple steps. In the following sections, we’ll walk you through how to create custom QR codes for your events.
Why Use QR Code Tickets for Events?
QR code tickets offer a practical solution to the limitations of traditional ticketing. Each ticket is assigned a unique QR code, allowing organizers to manage event entry with greater security and accuracy. This method also supports real-time monitoring of ticket validation and attendance, improving control over the process.
For event organizers, distributing tickets with QR codes digitally removes the need for printing and physical handling, cutting down on costs and making logistics easier to manage. These tickets can be customized with essential event details like the date, venue, and ticket type offering flexibility to meet the specific needs of your event.
For attendees, QR code tickets stored on mobile devices make accessing the event quick and hassle-free. There’s no need to worry about losing a physical ticket, and entry is as simple as scanning the code at the venue. This speeds up check-in, reduces long queues, and improves the overall event experience.
How To Create QR Code Tickets For Events
Creating QR codes for an event is simple and helps manage event entry efficiently. Here’s how you can do it with Passkit.
1. Signup For a 45-Day Free Trial
Visit the PassKit website to sign up for a free 45-day trial. This trial provides full access to all of PassKit’s features, allowing you to thoroughly explore and utilize its tools for creating and managing QR code tickets.
After your free trial, PassKit offers a flexible pay-as-you-go pricing model, allowing you to scale your ticketing needs based on event size and ticket volume. Use the pricing calculator to estimate your costs and see how PassKit can fit within your event budget, ensuring you only pay for what you use.
2. Create an Event Ticket Pass
On the PassKit dashboard, you’ll notice an option labeled Create New. Clicking this button will open a selection of different pass types, such as loyalty cards, coupons, and membership cards.
As we are creating an event pass, you’ll need to choose Basic Event Ticket. After selecting it, you’ll be taken to the customization page, where you can begin personalizing your event pass.
3. Design Your Event Tickets
Once you’re on the customization page, you’ll notice options to design your pass for both Apple Wallet and Google Wallet, ensuring compatibility with both platforms.
You’ll also see four key options: Add Item, Theme, QR Code, and Details, which help you customize and build your event tickets.
| Feature | Description |
|---|---|
| Add Item | Drag and drop essential fields such as event name, venue, ticket type, and event timings (e.g., doors open, event end time). You can also add custom fields to tailor the pass to your event’s specific needs. |
| Theme | Customize the visual style of your pass by adding your event’s branding, including logos, colors, and other ticket design elements to ensure the pass reflects your event’s identity. |
| QR Code | Generate a unique QR code for each pass. The QR code will be used at the event for attendee check-in, verifying their ticket and granting access. Can also be used as a dynamic QR code. |
| Details | Add additional functionality to the pass. This section allows you to enable notifications, automatic updates, and include extra information on the back of the pass, such as event schedules, instructions or sponsor details. You can also add links to the back of the pass, directing attendees to your event page, FAQs, or other useful resources. |
As an example, we’ve designed a sample pass to show how you can add your logo, choose the color of the pass, and customize the text to fit your event’s theme. On the Theme tab, you can upload your event’s logo and adjust the pass background color to match your branding.
This ensures that your event pass aligns with your overall visual identity, making it instantly recognizable to attendees.
Real-Time Updates
With PassKit, your event tickets can be dynamically updated in real-time. This feature allows you to push essential information, such as changes in event schedules, venue updates, or new instructions, directly to the attendee’s mobile pass. Any design or content changes made to the pass, such as updating logos, colors, or text, will be automatically reflected in the user’s Apple or Google Wallet.
Attendees don’t need to download a new pass, all updates, including changes to the tickets design, time, location, or additional details, will instantly sync to their mobile wallet, ensuring they always have the most current and visually accurate version of the ticket.
PassKit also enables the use of push notifications, allowing you to communicate important updates directly to your attendees in real-time. Whether it’s a reminder about the event, changes to the schedule, or special offers, push messages keep attendees informed and engaged.
4. Create a QR Code For Your Event Tickets
After designing your event tickets, the next step is to select the QR Code option in the customization page to create QR codes for your event. PassKit acts as a user-friendly qr code generator, automatically creating a personalized QR code for each ticket. For an event organizer, QR codes are essential for managing event attendance and ensuring secure, efficient check-ins.
When attendees arrive at the event, they will use QR codes for check-in. Event staff can efficiently scan tickets using a scanner, instantly verifying each ticket and granting easy access to the venue. Attendees can conveniently display their QR code on their mobile device through Google or Apple Wallet. This process makes scanning QR codes straightforward, ensuring the check-in system works seamlessly across devices for your next event or future events.
5. Distributing QR Code Tickets
After setting up your QR code and designing your pass, the next step is distributing the tickets to your attendees. To do this, navigate back to the dashboard and click on the “Tickets” option at the top menu. This will open up the ticket distribution panel where you can manage your event’s ticketing process.
You will then see two options: “Import CSV” or “Add Ticket.” If you have a large number of attendees, using the “Import CSV” option allows you to upload a spreadsheet of all your attendee details, automatically generating tickets for each person in bulk. On the other hand, the “Add Ticket” option is ideal for smaller events or when you need to add attendees manually, one by one, directly into the system.
You can also set up a welcome email for your new attendees, providing them with their unique pass link for easy access to their ticket. To do this, navigate to the top menu and click on ‘Settings,’ then select ‘Production Email Settings.’ Here, you can customize the email content, ensuring each attendee receives a personalized message with their unique ticket link for them to download.
6. Integration with Existing Systems
PassKit integrates easily with your current systems and applications, whether you’re using CRM software, marketing platforms, or POS systems. With tools like Zapier and Make, you can connect PassKit to automate tasks without needing to write code.
To integrate Zapier with PassKit, start by navigating to your PassKit dashboard. From there, click on the “Settings” option in the top menu. Once in the settings, select the “Integrations” tab, where you’ll find the option to connect Zapier.
After clicking on Zapier, you’ll be prompted to authorize the connection and log into your Zapier account. Once connected, you can create automated workflows by choosing from thousands of apps that Zapier supports, making it easy to trigger actions like sending event confirmations, updating attendee lists, or syncing data between platforms.
For more advanced setups, PassKit’s API and Webhooks allow real-time updates, allowing you to log event data and track how QR codes are generated and scanned. These integration options let you connect ticketing with other parts of your workflow, ensuring everything works together efficiently without disrupting your existing processes.
7. Real-Time Monitoring and Analytics
PassKit’s real-time analytics provide valuable insights into your marketing efforts, tracking how QR codes work during attendee check-ins at your upcoming event. You can monitor how QR codes are generated and scanned, as well as monitor comprehensive reports of event attendance data.
These reports can include information such as enrolled, installs, uninstalls and deleted tickets, which helps improve your marketing practices for future events. Whether analyzing data logs from app interactions or tracking attendee entry via QR codes, PassKit’s analytics allow you to optimize your event from start to finish.
Conclusion
PassKit allows you to create and distribute QR code event tickets efficiently, with features like real-time updates and easy integration with your current systems. It helps you manage your events with ease and keeps attendees informed. Sign up for the 45-day free trial to explore its full range of features and improve how you handle event ticketing and attendance.
